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Meeting the Challenge: Creating a Community Vision & Making It Happen

Communities, like paintings, are essentially an aggregation of multiple "colors" sometimes expertly combined and sometimes not.

We can all recognize the difference between a good painting and a bad painting. Good painters are internally driven, care passionately about their vision, and work tirelessly to combine the individual elements to create it. The painter of a cheap motel painting is primarily driven by external needs—getting immediate cash, creating something a certain size to match given decorations, and getting as many done as cheaply as possible. The difference is motivation, vision and commitment to a quality product.

The difference between good and bad community planning is similar. Recognizing this, the challenge is clear; to be successful in creating our community vision, we must:

Be Proactive

We need to act without external prodding. We must ask ourselves first—"What do we want our community to be?" At the Institute of the North Coast, we believe there is a much higher level of community consensus than is portrayed through the media and local "myth and folklore."

Be Inclusive

The public will always be involved in community decision making. How they will involve themselves depends on the process. Any planning process, whether it be for land use planning or welfare reform, must be open early to all of those who affect or are affected by the outcome of the process.

Take Time to Do It Right

Nothing stifles creativity and motivation faster than rushing a group of people through a process. Imagine if great artists were required to produce three paintings per day. Community planning should receive no less attention to detail.

Measure Progress

Unfortunately, we often ignore or are not motivated to include one of the more important pieces of planning, accurately measuring our success. Evaluation of programs frequently focuses on "process" measurements, rather than "outcomes" measurements.

Finally, we all must remember that we cannot do this alone. It is true that a single individual or organization can provide the leadership needed to inspire a broad-based community vision. But ultimately, it takes the commitment of all of our community to ensure success—having a community vision that reflects the community's interest and having the commitment of our citizens to achieve it.

© 1998 Gregg Foster, Institute of North Coast

Top Ten Tips for Using E-Mail to Improve Your Marketing Effectiveness

E-mail is used extensively throughout the world for both business and personal use. As a small business person it can be a very valuable ally in your marketing effort.

Here are some tips that will assist you to use e-mail effectively.

  1. Let your Signature Tell a Story.
    Make sure you enable the "signature" feature in your e-mail program. This feature allows you to create a short message that goes out at the bottom of every email you create or reply to.

    Some keys to an effective signature:

    • The message should be short – no more than 3-7 lines.
    • It should contain your name and the name of your company.
    • It can contain your tag-line, Unique Selling Proposition or Competitive Advantage.
    • It should contain your website address (if you have one). It does not have to contain your e-mail address since that will be in the header of your e-mail anyway.

    An example of an effective e-mail signature:

         Alice Friendly
        Friendly Services, Inc.
        707-444-4444
        ~~~~~~~~~~~~~~~~~
        We make it easy for you to make friends!!
        www.friendly.net

    AOL doesn't currently allow you to do this "automatically", so if you have AOL you'll need to cut and paste or type it every time. I understand the next version (ver. 5) will allow it.

     

  2. Have an Integrated Approach.
    If you have your own virtual domain, make sure your email address reflects it. Using our example above, which makes more marketing sense: johnt@internet.com or john@friendly.net? It's easy to have the "friendly.net" mail forwarded to the internet.com address (ask your webmaster to do this), and, unless you use AOL, it's easy to change your e-mail program to send the "friendly.net" address on your outgoing mail (check your Help files). Unfortunately, AOL doesn't allow this.

     

  3. Entice Your Audience in a Subtle Way.
    Whenever possible, create a "signature" that's included in your Bulletin Board or Discussion Forum posts. This gives people who are interested in whatever you've had to say an opportunity to not only e-mail you, but can also provide the address so they can look up your website.

     

  4. Provide Added Value.
    When responding to someone's question or comment on a newsgroup, e-mail list or discussion group, it's okay to discuss your expertise or offer something from your website that solves their problem, but beware of blatant advertising or promotion. For instance, if someone is asking about using the Internet for job searches, it's okay to let the person know about a page on your site that provides links to several resume posting services. On the other hand, it's tacky to say, "That's my business and I can help you for a fee." Provide something of value on your site, and they'll come back.

     

  5. Provide Good Customer Service.
    Respond to your e-mails in a timely manner. And let people know what to expect in terms of your standard response time. Be sure to answer complaints immediately. Use good customer service techniques and follow through until the issue is resolved. Make your answers short and positive, but avoid being abrupt.

    When you are replying to a message, only include the relevant parts that you are responding to. It's sometimes tedious (and difficult) to wade through several paragraphs trying to find the newly added comments. And, when a discussion has gone back and forth several times, the e-mail file can become overly long.

    Remember, some issues are better handled by phone, regular mail, or in person. Use e-mail to set up appointments or to share information. Even using the smiley icons can't really express irony, humor or wit very well. NEVER USE ALL CAPITALS – IT'S LIKE SHOUTING AT THE OTHER PERSON.

     

  6. Build Your Network Database.
    Begin today to collect the e-mail addresses of all your prospects, customers and clients. Let people know you will protect their address and keep it confidential. When you return from a business trip or conference, send a short e-mail message to the folks whose cards you've collected. Make it personable and friendly, and if possible, add some value by including information you think they will find interesting.

     

  7. Broadcast Your Message.
    If you have an e-mail account, you can send out broadcast e-mails. For instance, you can effectively use e-mail to announce sales, send newsletters, surveys, schedule group meetings, etc.

    Many traditional media are beginning to accept e-releases. When you send your press releases through e-mail, make sure they are very clear (who, what, where, etc.) and get to the point even more quickly than you would with a mailed or faxed release.

    If you send out e-letters, be sure to include information about how an individual can unsubscribe or remove themselves from your list. You might even want to follow up with people to find out why they unsubscribed. You could learn a valuable customer service lesson.

     

  8. "Group" Your E-mail.
    Learn how to set up "groups" to make your process easier. Using groups streamlines the process and lets you add and delete people from a specific "group" list rather than having to individually add everyone to every mailing you send.

    When sending out a group e-mail, only put one address in the "to:" field (use your own if your e-mail program allows it) and put the rest in the blind carbon copy ("bcc:") field. This way you respect the privacy of your group by not passing their addresses on to everyone else. E-mail privacy is a very big issue. Using this process also eliminates the problem of having to scroll through several pages of header information just to get to the message.

     

  9. Use Descriptive Subjects.
    With all the competition for people's attention, it's even more important to make sure your "subject" field is quickly and easily understood. Many people skip over (or even delete) messages unless there's some compelling reason to open and read them. Give them a reason by having your subject tell them what's in the message. And use effective marketing techniques to focus on the benefits.

    And a suggestion from John Butel (Organised Solutions – jbutel@volante.com.au) "For short messages use the subject line only. Get your message across and people don't have to spend time opening the email. Takes your message to the top of the list when selecting emails to open."

     

  10. Proofread For Safety.
    Assume your e-mail will be read by everyone – even though it probably won't!! Re-read it at least once before you press 'send', and for goodness sake, spell check it for errors!!

©1999 Katie Darden – Career Life Institute

Outsmarting the Competition…Not Outspending Them

Business people approach me all the time to ask for help in marketing their business. Almost without fail the conversation starts something like, "I'm in XYZ business. I don't have any money. What can I do to increase sales?";

Since I've long been an advocate of "outsmarting the competition…not outspending them," I'd like to share with you some of the tips that can substantially increase your business at little or no cost. Some of you who have read my columns for some time will have been exposed to some of these ideas, scattered here and there throughout other articles. This can act as a comprehensive checklist (notice I don't say complete—there are always new ideas) when you want to boost business without tapping the checkbook. Even you entrepreneurs who have some cash set aside for marketing should employ some of the "free" ideas first, then decide if you have to supplement them with paid marketing activities.

Plan for Profits

Planning is far more important than throwing money at your marketing, so please don't cut this step short. Determine what you want to accomplish, then go about doing the research needed to meet your goal. That may require some library time, information interviews with executives or members of various trade, professional or business organizations; and studying your competitors regularly to spot their weaknesses or the market niches they aren't filling. Then you can plan the right kinds of marketing strategies and tactics that will allow you to accomplish your goal.

Schmooze or Lose Networking

This is a fabulous way for most businesses to build awareness in the community. Look into Chamber of Commerce memberships—and then attend every mixer and event they have. Better yet, host a mixer if you have a large enough facility and expose people to your business.

Lead Clubs

For instance Business Connections in Humboldt County, is another excellent way to gain local visibility without much cost. This is a group of people in non-competitive business categories who agree to meet regularly for the purpose of getting to know one another and refer business back and forth.

For additional exposure get involved in local service clubs, attend local trade shows, and other events where your prospects are likely to frequent.

I've schmoozed—a lot I'd say over the years. The result is about 40% of my business comes from consistent networking.

Go Public

Let the world know you understand what your business is really all about. One of the best ways to do that is through public relations.

When something newsworthy happens in your business, let the media know. Business people that use this technique regularly tell me they see a 15-20% increase in their business. What's newsworthy? Adding a new product or service, adding or promoting personnel, innovative new operations, awards and major contracts you've won, etc. Press releases are easy to prepare and can generate a great deal of business.

Write feature articles for publications that reach your target market. This positions you as an expert and gives you a forum by which you can educate your market on the products and services that you provide.

Sponsor Community Activities

Sponsor sport teams or events which reach your target market. A dry cleaner may offer to launder the uniforms of the local little league team while a pizza parlor may provide a discount for post-game parties. Once you agree to sponsor something that becomes a newsworthy topic, don't forget to prepare a press release so the entire community knows of your generosity—not just a few who are directly involved.

Work Your Gold Mine

Your customers are your gold mine. They are the greatest, and cheapest, source of additional business. However, you need to work them to make them really pay off. You should be making outbound calls to remind them of specials you may be offering. Advise them of new products or services that meets their needs, or check on how they were serviced the last time they did business with you. What's the payoff? A 30-40% increase in business is not uncommon when customer follow-up is used consistently.

To do this effectively, you'll probably want to invest in a contact management software program for your computer. They're inexpensive, powerful and one of the best business investments you'll ever make.

Dress for Success

As simple as it sounds, the proper attire leads to sales. What's proper? Well, navy blue is the color, and beyond that something that suits the nature of your business. For instance, roofers have told me that they can wear navy blue coveralls or Polo shirts with slacks and see an increase in business. As did the business consulting firm that required their sales staff to wear navy blue suits because they had seen an 10-20% increase in sales when they did. Don't question it. It's been tested and proven too many times. Just do it and reap the rewards yourself!

Greetings from the Bottom Line

If you ask the proverbial question as someone enters your business or calls on the telephone, "Hi, my I help you?", re-think the question and the answer will be on your bottom line. In a tested retail environment, changing the initial greeting to "Have you ever been in our store before?" or "Are you shopping for yourself or looking for a gift today?", generated a 15% + profit increase. The same principle applies to service businesses. So test some new approaches, quantify your results, and settle on the most profitable approach—instead of the most convenient.

Even though your results may vary, let's tally up the score card based on the studies that have been done. Increases in business have resulted from the following marketing approaches:

Planning–exact figure unknown;

Schmoozin'–40%;

Going Public–15%;

Gold Mining–30%;

Dress–10%

Greetings–15%.

That's a total of 110% increase in sales. Oh my. We've just doubled sales without spending a cent. How 'bout that!

©1995 Jody Horner

(Jody Horner is the author of Power Marketing for Small Business; and the 2-hour video program, Power Marketing Through Direct Mail, and host of a radio talk show, " Winning in Business." (916) 933-4494

A Short Course In Human Relations

The six most important words:
I admit that I was wrong.
The five most important words:
You did a great job.
The four most important words:
What do you think?
The three most important words:
Could you please. . .
The two most important words:
Thank you.
The most important word:
We.
The least important word:
I.


_____Coach's Note_____
Brought to you from the collected works of that incredible sage, Anonymous. This is a wonderful template for extraordinary customer service.